Top Data Entry Interview Questions For 2023

Top Data Entry Interview Questions For 2023

4 mins read4.1K Views Comment
Jaya Sharma
Senior Executive Content
Updated on Sep 22, 2023 17:40 IST

Data entry is the method of inputting data from various sources within the database and documentation platform. Data entry operators are the professionals that perform data entry while maintaining accuracy and data integrity. We will try answering important data entry interview questions that can help the professionals who want to get into this domain. Let us discuss them in this article.


Must Read – What is Data Entry?

Data Entry Interview Questions

These questions will cover different aspects of data entry that a professional in the domain should be aware of.

Q1. What are the different data entry services?

Ans. Different types of data entry services include basic data and online data entry, formatting, conversion, and transcription. A specialist reads the document and types it into the processing software in the basic data entry. Information is entered into an online portal in the online data entry type. Data formatting involves reformatting and editing. Transcription involves transcribing audio such as speeches, interviews and discussions into text.

Q2. What are RPA tools?

Ans. RPA tools are software used for configuring various tasks to get automated. Repetitive tasks such as data extraction, data entry and report generation can be automated with the help of RPA tools. 

Q3. How do you ensure data security as a data entry professional?

Ans. Several measures help in ensuring that data is secured. Employers ask for signing a confidentiality agreement and non-disclosure agreement. Any no longer needed data should be destroyed and disposed of properly. The data should be backed up regularly.  

Q4. What is CMS? 

Ans. The content management system (CMS) is a computer system used for managing the creation and modification of content on digital platforms. These are used for enterprise content management and web content management, 

Q5. What is the difference between typing and keyboarding?

Ans. Keyboarding is typing information into the keyboard, where every action is performed via the keyboard. Typing refers to inputting information and does not necessarily require a keyboard. 

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Q6. What are the job responsibilities of a data entry operator?

Ans. A data entry operator has several responsibilities, including:

  • Entering data in specific data fields
  • Compiling, sorting, verifying and entering the data after verifying the data
  • Comparing the data with the source document and rentering it for error detection
  • Translating the information into electronic forms by the process of compiling and sorting information
  • Maintaining a high level of accuracy in the documents
  • Reviewing, updating, editing, deleting, and removing duplicate data
  • Maintaining data confidentiality
  • Scanning document

Q7. How do you prioritize which records should be digitized at first?

Ans. The most important and sensitive records should be entered into the system first. Many of the tasks have deadlines, due to which prioritizing the data becomes easier. Further, the data entry should be entered based on the guidance of the seniors. 

Q8. How do you maintain accuracy in your work?

Ans. Accuracy is important to ensure data integrity and its significance. It is important to go through the entries after completing a task. The software helps in the timely and efficient completion of tasks, thus enhancing data accuracy. Data management systems can be used for data validation. 

Q9. What are the basic tools that are used for data entry?

Ans. Data entry tools help ease the process and save resources such as time and money. Different tools are used for data entry, including a text process, a database package, a statistical package, a spreadsheet and a dedicated data entry system. 

Q10. What is an OCR data entry?

Ans. OCR data entry refers to extracting data from scanned/digital documents and converting it to an editable format. This process helps minimise human-made errors in data entry and, thus, maintains accuracy.

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Q11. What is a statistical package?

Ans. A statistical package is a software used for collecting, organizing and presenting numerical information. This package helps in accurately performing complex calculations.

Q12. What is WPM?

Ans. This is one of the basic yet important data entry interview questions. Words per minute (WPM) is the measurement of the number of words that are processed per minute. This is denoted as typing or reading speed. Every word is standardized as five characters long. 

Must Explore – Top Data Entry Courses

Q13. What is touch typing?

Ans. Touch typing is typing without looking at the keyboard. Good touch typing speed starts from 60 wpm. There are several rules of touch typing, including the following:

  • Do not look at the keyboard
  • Maintain accuracy
  • Find index keys
  • Hit keys with fingers only for which they have been reserved

Q14. What is data validation?

Ans. This is one of the data entry interview questions asked to check whether the candidate knows the domain terminology.

Data validation is the method of validating the data entry after it has been entered into the system. It is a critical part of data entry since it ensures the data is accurate, thus mitigating project defects. Google Docs and Microsoft Excel are some programs that help with data validation. You can also validate data, which helps restrict incorrect data entries within the system.

Must Read – Data Validation in Excel

Q15. What is the difference between data mining and data capturing?

Ans. Data mining is extracting useful data from the raw data set. It involves the analysis of data patterns in large amounts of data through software. Data capturing is gathering data from various sources in various formats and making it usable. The data is converted into a readable format using one or many software programs.”

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Come back to the article to find more updates on the data entry interview questions that will help you during the screening process.

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About the Author
Jaya Sharma
Senior Executive Content

Jaya is a writer with an experience of over 5 years in content creation and marketing. Her writing style is versatile since she likes to write as per the requirement of the domain. She has worked on Technology, Fina... Read Full Bio


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