Top 10 Project Management Tools for Any Task

Top 10 Project Management Tools for Any Task

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Syed Aquib Ur
Syed Aquib Ur Rahman
Assistant Manager
Updated on Dec 18, 2023 17:30 IST

How do you manage complex tasks that involve planning, delegating and daily tracking of multiple teammates? Using project management software enables you manage the progress of every project from the start to end. There are many project management tools in the market and some are even free. Let’s find out the top features of the best ones.

Project management tools


Let’s take a look at the 10 best project management tools in the market. We have also listed the pros and cons so that you can decide which works for you the best. 


The Jira tool from Atlassian supports all agile frameworks and lets users raise bugs and issues. It is built for every member of your team to track, plan and release software with customisable workflows. With Jira software, you can do any form of task, small or large and even collaborate. It also comes with a free plan that allows 10 users, 2GB storage and suppport from its community.

Pros Cons
Supports various agile frameworks Steep learning curve for beginners
Bug and issue tracking capabilities Complex setup and configuration
Customizable workflows High cost for larger teams
Collaboration features Can be overwhelming with extensive functionalities
Free plan for 10 users Limited storage capacity in the free plan

These are going to be useful to remember when you are brushing up with the Jira interview questions


With dashboards, tasks and conversations, Asana enables you to move work from start to end. It is a hybrid task and project manager. You can add multiple projects and keep a track of them from the left sidebar. It is the easiest way for teams to track their work with mobile apps for both iOS and android. Asana is free for a team of upto 10 people. It might not have features like other solutions but does the work if you need simple task management.

Pros Cons
User-friendly interface Lack of advanced features
Task and project management capabilities Features might feel limited for some users
Mobile apps available for iOS and Android Limited functionalities in the free version
Easy tracking of work across multiple projects May not cater to complex project needs
Free for teams of up to 10 people Limited scalability for larger teams


Enabling you to prioritize tasks and keep your team on the same page, Apollo has scored the list of best project management tools in no time. It provides the perfect digital assistance because it tracks the business activities whenever attention is required in a particular area. It also allows other individuals to have access to their company data while preserving privacy of the information.

Pros Cons
Prioritization features Relatively new, might lack extensive user base
Keeps teams aligned Interface might be less intuitive for some users
Privacy-preserving data access Limited information available about pricing plans
Business activity tracking Might lack certain advanced features in other tools


Among the most popular project management tools, Basecamp is a simple and easy to use interface to collaborate with team. It enables you to setup discussions, create multiple projects, manage files and share documents. Some of its top features are in-app collaboration with team, reporting on project performance and separate dashboard for clients.

Pros Cons
Simple and easy-to-use interface Limited advanced functionalities
In-app collaboration with team Lack of detailed reporting on project performance
Multiple project management Might not suit complex project needs
Separate dashboard for clients Limited scalability for larger teams


A comprehensive solution that amalgamates all the features that you would require in project management, Scoro manages creative projects with ease. You can also track every minute worked by logging both billable and actual time spent on meetings, tasks and projects. It’s time to say bye-bye to messy timesheets and save countless hours.

Pros Cons
Comprehensive project management solution Complex and might have a steeper learning curve
Time tracking for meetings and tasks Pricing might be higher compared to other tools
Eliminates messy timesheets Might have features that are unnecessary for some
Manages creative projects effectively Might feel overwhelming with too many functionalities


Giving you the ability to create tasks, share tasks and assign due dates, Orchestra is a treat to make your task processing even faster. It’s no secret that you can organize your team with the help of Orchestra. It is one of the lightweight solutions to collaborate productivity. For those who are looking for streamlined solution, it may be what you really want.

Pros Cons
Task creation and assignment features Might lack some advanced functionalities
Organizing team efficiently May not be suitable for complex project management
Lightweight solution for productivity Limited scalability for larger teams
Streamlined collaboration Could be too simplistic for certain project needs

By now, having an idea of these tools for managing projects, do read Project Management Interview Questions while preparing for your next interview. 


It is more than a great tool. OneNote is good at excellent personal planner, note-taking needs and reducing the stress. It is an easy to use management program that helps users capture ideas in different formats. OneNote also offers search functionality, enabling users to pinpoint files across various notebooks easily. Some of its benefits and challenges are mentioned below. 

Pros Cons
Excellent personal planner Might lack in-depth project management functionalities
Easy note-taking capabilities Limited collaboration features
Search functionality across notebooks Not specifically designed as a project management tool
Free and automatic saving Might not suit complex project management needs


Offering team collaborating features, importing expenses and task management, ActiveCollab is powerful and helps your team stay organized when you expand email. The main feature of ActiveCollab is it proffers invoicing features. You can also track payments and have invoices paid directly through PayPal and other credit card options.

Pros Cons
Team collaboration features May lack certain advanced functionalities
Expense importing and task management Might not be budget-friendly for all businesses
Invoicing capabilities Could have a steeper learning curve
Payment tracking and integration Limited free options

Also, read Top Benefits of Getting a Project Management (PMP) Certification and get ahead in the dynamic project management domain. 


An extremely flexible and high customizable hub for communication and work, Podio creates the clarity your people need to get work done. It is a great tool to organize the business. Enabling you to customize the platform to cater your business needs, it is the best tool that will drive your business forward.

Pros Cons
Highly customizable platform Complexity in customization for beginners
Organizational clarity Might require significant setup and configuration
Flexibility for business needs Steeper learning curve for customization
Drives business forward Free version may lack certain features


It is an all-in-one solution for project managers. Based on a card and board system, it keeps track of work progress from beginning to end, which can be organised into different columns. It is extremely simple to use, be it, for large or small projects.

Pros Cons
User-friendly card and board system Limited functionality for advanced project needs
Easy tracking of work progress Might lack detailed reporting features
Suitable for small and large projects Could feel too simplistic for complex projects
All-in-one project management solution Limited scalability for larger teams


Ensure you adopt a project management tool that helps boost your overall workflow and efficiency. Whether you are working on a small or large scale project, these applications will help better communicate with your team and clients.


What are the key benefits of using Jira for project management?

Jira offers extensive support for agile methodologies, bug tracking capabilities, customisable workflows, and collaboration features, allowing teams to efficiently track, plan, and release software.

What are the distinguishing features of Scoro in project management?

Scoro stands out with its comprehensive project management solution, effective time tracking for meetings and tasks, and the elimination of messy timesheets, making it efficient for managing creative projects.

How does Asana simplify work management for teams?

Asana provides a user-friendly interface, task and project management capabilities, mobile app support, and ease of tracking work across multiple projects, making it a simple yet effective tool for team coordination.

Can Trello handle both small and large-scale projects effectively?

Trello's card and board system make it suitable for tracking work progress in both small and large projects. However, while it's user-friendly, it might lack in-depth functionalities required for complex project management.

What makes Basecamp popular among project management tools?

Basecamp's popularity stems from its simple interface, in-app collaboration features, multiple project management capabilities, and separate client dashboards, facilitating easy collaboration and file sharing within teams.

About the Author
Syed Aquib Ur Rahman
Assistant Manager

Aquib is a seasoned wordsmith, having penned countless blogs for Indian and international brands. These days, he's all about digital marketing and core management subjects - not to mention his unwavering commitment ... Read Full Bio