Import Data from PDF to Excel – Shiksha Online

Import Data from PDF to Excel – Shiksha Online

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Rashmi
Rashmi Karan
Manager - Content
Updated on Mar 3, 2023 13:27 IST

This article explains how to import data from PDF to Excel and convert data from PDF to Excel using web applications.

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Both Excel and PDF are among the most popular software used by billions globally. Each program performs a different task. Excel is responsible for providing a digital platform in which spreadsheets can be created. PDF is a service used to preserve digital documents.

Microsoft allows importing data in PDF format to an Excel spreadsheet. However, this feature is available with Office 365. If you search in the Excel options, it is possible that you will not see any option to import the data from a PDF. I tried to find the option to import PDF data on a Microsoft 2016 spreadsheet but was unsuccessful.

Content

This article will explain how to import data from PDF to Excel and convert data from PDF to Excel using web applications.

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Convert from PDF to Excel

The first thing you have to do is open a spreadsheet in Excel. It is good to have a blank sheet to prevent interference with other data. But if not, you must have the cell selected where you want to place the PDF data. Inside, click on the Data tab at the top of the screen.

Convert from PDF to Excel
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Import Data

Once you are inside the Data tab, you will see many options related to the data in your Table. Here, you have to click on the Get Data option on the far left in a category called Get and transform.

Import Data

When you click on Get Data, a menu will open. In it, first, click on the From File option and then choose the option – From PDF. Locate the file and start uploading it.

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Import Data 2

You are supposed to upload PDF files. By changing the option from text files to All Files, you will see all file types, including PDFs, and you can try to upload them. Once you view all the files, choose the PDF whose data you want to put in Excel and click on Import to start the process.

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Transform the Data

You can now see a series of fields where the data types in the PDF are divided. While you import the PDF tables, a new dialogue box named Navigator will open. You’ll see that Excel detects the tables inside the PDF and throws recommendations to arrange those tables.

If you want to work on the available data, then you should choose Transform Data. However, if the data is in the right place, just click on Load.

Here, I have selected Transform Data.

Close & Load

When you double-click on the Table, you will see an extensive preview of the Table of the PDF that you will take to Excel. Here you can copy all the data or only specific cells. When you have it as you want, click on the Close and Load button to import the data.

The Close and Load option is nested under the Home tab, extreme left; just click on it to insert the table in your Excel sheet.

And that’s it; the PDF data will be loaded correctly in your Excel sheet. Now, you can go to the rest of the Excel tabs to continue shaping or changing the Table format.

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Convert PDF files to Excel using Web Applications

You can use tools like PDFtoExcel to convert PDF to Excel through a simple process.

Just upload your PDF file and instantly convert it into Excel.

Convert PDF files to Excel using Web Applications 1

Locate your PDF file and upload the file that you want to upload.

Convert PDF files to Excel using Web Applications 2
Convert PDF files to Excel using Web Applications 3

Now you can download your file for free. 

Convert PDF files to Excel using Web Applications 4

Below is the downloaded file. You can download it as a protected sheet and edit it by clicking on Enable Editing.

Convert PDF files to Excel using Web Applications 5

Note – If your file is heavy, it will take longer to upload.

I hope these tips will help you to move your PDF data to Excel. 


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About the Author
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Rashmi Karan
Manager - Content

Rashmi is a postgraduate in Biotechnology with a flair for research-oriented work and has an experience of over 13 years in content creation and social media handling. She has a diversified writing portfolio and aim... Read Full Bio

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