How to Create MIS Report in Excel?

How to Create MIS Report in Excel?

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Rashmi
Rashmi Karan
Manager - Content
Updated on Dec 14, 2023 16:19 IST

A Management Information System (MIS) report in Excel is a vital tool for businesses and organizations, offering valuable insights by consolidating and presenting data in an organized and comprehensible format. MIS reports are crucial to measure the business performance and contribute towards meeting the overall business goals. In this article, you will learn easy steps to create an MIS report in Excel.

MIS Report in excel

 

Businesses primarily depend on the reports generated by systems to help them assess their day-to-day business activities or issues that arise, make decisions, and track progress. Companies of all sizes and industries use MIS system reports. The article will explore the MIS report in Excel and how to make an MIS report in Excel.

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Must Read – What is MS Excel?

What is an MIS report?

The full form of MIS is the Management Information System. MIS systems automatically collect data from various sources. These systems can produce daily reports sent to key members throughout the organization. Most MIS systems can also generate reports on demand. On-demand MIS reporting allows administrators and other system users to generate an MIS report whenever needed.

Businesses primarily depend on the reports generated by these systems to help them assess their day-to-day business activities or issues that arise, make decisions, and track progress. Companies of all sizes and industries use MIS system reports.

Related Read – What is a Management Information System?

For this information to be most useful, you should also ensure that it meets the following criteria:

Relevance – MIS in Excel should be specific to the business area they address. This is important because a report containing unnecessary information may be ignored.

Timely: Managers need to know what is happening now or in the recent past to make decisions about the future. Be careful not to include old information.

Accurately – It is critical that the numbers add up and the dates and times are accurate. You can’t make a correct decision based on incorrect information. Financial information is often required to be accurate.

Structured – The information in an MIS report can be complex; thus, you must keep it simple and well-structured so that everyone can easily understand what the report wants to convey. Try to break up long passages of information into more readable blocks or chunks and give these chunks meaningful titles.

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How Does MIS Report Work?

MIS reports offer an accurate and concise view of a company’s performance, including revenues, customer acquisition, employee performance, etc. MIS reports facilitate effective decision-making by collecting, processing, and presenting data in a structured and understandable manner. These reports provide key insights and support strategic planning, performance monitoring, and organizational improvement initiatives.

MIS reports help to collate and present the desperate figures and offer meaningful insights to help businesses analyze and adopt new practices to ensure better performances.

Why Should You Use an MIS Report?

MIS report format in Excel is a crucial element. By combining information from various sources into a single database and presenting it logically, an MIS can provide managers with everything they need to make highly informed decisions and perform critical analysis. Below are some other reasons why you should create an MIS report –

  • Helps to track the growth of a company and report business outcomes
  • Serves as a communication tool between the company and the employees
  • Allows to determine the latest market trends 
  • Identifies any underlying issues of your business like reduced productivity or performance
  • Helps to make informed business decisions 
  • Facilitates strategic planning as per business needs
  • Understand the competition better 

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How to Create an MIS Report in Excel

Follow the below steps to create an MIS Report in Excel.

  1. Accumulate all the raw data/information. 
  2. Clean the data, remove any noise, and filter the necessary information.
  3. Arrange the data in Excel Tabular format. 
  4. Create a separate sheet for your data repository to refer to it while creating reports. This approach helps to ensure minimal errors and a systematic process.
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Example – How to Create an MIS Report in Excel

We will use the below dataset to understand how to create an MIS report in Excel.

How to Create an MIS Report in Excel
  • Insert a PivotTable to arrange the information neatly.
How to Create an MIS Report in Excel 2
  • Select the location where you want your Pivot Table to appear. I have selected the Existing Worksheet and G2 columns.
How to Create an MIS Report in Excel 3

Now a PivotTable Fields section will appear.

How to Create an MIS Report in Excel 3
  • Click on all the fields available. By default, the data for Sales will move to the Values section as the Sales column has values.
How to Create an MIS Report in Excel 4
  • Select the Region and drag it to the Columns section to arrange the data region-wise. Once you do it, your data will appear like this –
How to Create an MIS Report in Excel 5

Inserting PivotCharts in Excel

  • Select a cell from the obtained Pivot Table and click on Analyze. You will find PivitChart under tools; click it.
Inserting PivotCharts in Excel 1
  • You will get a recommendation for inserting a Clustered Column; click on it.
Inserting PivotCharts in Excel 2

A column chart of the provided data will appear.

Inserting PivotCharts in Excel 3
  • Now let’s add a pie chart.
Inserting PivotCharts in Excel 4
Inserting PivotCharts in Excel 5
  • Let’s choose line graphs.
Inserting PivotCharts in Excel 6
  • Click OK to insert the line graph into your sheet.
Inserting PivotCharts in Excel 7
  • Let’s add a 3D Surface Chart.
Inserting PivotCharts in Excel 8
Inserting PivotCharts in Excel 9

Now your data is visually presented in the form of a report.

Inserting PivotCharts in Excel 10

You can move these charts to another sheet.

  • Choose any of the charts and click –
  • Analyze ⇒ Move Chart
Inserting PivotCharts in Excel 11
  • A dialogue box would appear. Mention the desired destination of your charts.
Inserting PivotCharts in Excel 12
  • Similarly, move all the required charts.
Inserting PivotCharts in Excel 13

You can also add Slicer to your sheet.

  • Select any PivotChart and click on Insert Slicer.
Inserting PivotCharts in Excel 14
Inserting PivotCharts in Excel 15

Slicers like these will appear.

Inserting PivotCharts in Excel 16
  • You can sort the data as per your requirements. Here, we have sorted the data for the sale of the iPhone 13 in North India for April.
  • You can add similar slicers to other charts and sort the data.
Inserting PivotCharts in Excel 17
Inserting PivotCharts in Excel 18

Things to Remember

  • To work with an MIS report, you must have a good command of its functioning.
  • You should know how to work with PivotTables and PivotCharts.
  • You should know how to work with charts.
  • If preparing an MIS report, ensure you have the database backup for future reference.

Conclusion

MIS reports in Excel allow businesses to analyze data from various sources and present it in a structured and organized manner. MS Excel also offers various features that make creating and managing MIS reports more efficient, such as pivot tables, data validation, conditional formatting, and macros. These features can help businesses automate tasks, reduce errors, and save time, allowing them to focus on analyzing and interpreting data instead of manual data entry and manipulation.


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FAQs

What is a report?

A report is a text that can be written for scientific, technical, or commercial purposes, with the aim of communicating relevant information to the body or people in charge of directing and making decisions. The report is mainly used to present the results obtained or relevant analyses. In addition, it may contain proposed solutions to problems, the methods, steps, and processes by which we have obtained the data to find that solution or recommendations to achieve it.

What is an MIS report?

MIS is the short form for Management Information System. You can create an MIS report by collecting the data, comparing the data, and analyzing it. These reports are crucial to analyze the performance of a business.

What are the types of MIS reports?

MIS reports vary from department to department and organization to organization. MIS reports come in various formats, including inventory, trends and patterns, on-demand reports, cash flow statements, summary, and sales of one product vs. another, etc.

What does an MIS report include?

MIS reports are pretty valuable for businesses of all sizes and help them in daily record keeping. They generally include all the relevant information relating to daily business operations, such as sales, salaries, and employee performance.

How do you prepare an MIS report?

Preparing an MIS report is a step-by-step process. The initial steps include defining the goals and objectives of the report. Then the data is gathered to create the report. The data is then arranged into an easy-to-understand format and is presented before the audience.

About the Author
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Rashmi Karan
Manager - Content

Rashmi is a postgraduate in Biotechnology with a flair for research-oriented work and has an experience of over 13 years in content creation and social media handling. She has a diversified writing portfolio and aim... Read Full Bio

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