What is APS Certificate in Germany?

What is APS Certificate in Germany?

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Rahul
Rahul Singha
Study Abroad Expert
Updated on Jan 9, 2024 17:38 IST
APS Certificate Germany: All Indian students applying for a Long Stay Student Visa in Germany must have an APS Certificate. An APS Certificate for Germany is proof of the authenticity of their Indian academic documents and is a prerequisite for your German Study visa application. Learn more about this certificate, its usage, how to obtain it and the fees involved.
What is APS Certificate in Germany?

APS Germany: APS Certificate or Akademische Prüfstelle in German is a mandatory requirement for Indian students looking to study in Germany. As there is a large number of Indian students applying to study in Germany every year, the APS certification has been introduced to provide proof of the authenticity of Indian academic documents and above all simplify and accelerate the admission process to German universities and for obtaining your German Student Visa

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What is APS Certificate Germany?

First established in 2001, APS Germany has a presence in China (2001) and Vietnam (2007) and was recently introduced in India (2022). Academic Evaluation Centre (APS India) is a service provider of the Science Section of the Embassy of the Federal Republic of Germany, New Delhi in cooperation with the German Academic Exchange Service (DAAD).

From November 01, 2022, onwards, Germany made it mandatory for all Indian students to get their academic documents verified by the Academic Evaluation Centre (APS India) and obtain authenticity certificates (APS Certificate in Germany) before applying for their German Student Visas via VFS Global Services. Indian students applying for their Germany Student Visa should note that the APS certificate has become a mandatory document that needs to be submitted as part of their Germany Study Visa application process.

Students are advised to complete the APS process before their application with the German university to keep processing times at a minimum. Candidates should note that APS does not issue visas but an original APS Certificate is an integral part of the German student visa application process. APS certificate is not required for short-term courses (less than 90 days). However, for courses having a duration longer than 90 days, an APS certificate is mandatory.

Who Requires an APS Certificate?

All Indian students who are pursuing or have acquired educational qualifications from any of the recognised Indian school boards or universities and are planning to study undergraduate and postgraduate courses in Germany are required to apply for APS Certification before they begin their application process to German Universities. The APS Certificate is also a mandatory requirement for a German Student Visa. 

Who Does Not Require an APS Certificate?

  • Indian students who have been sponsored by German or EU-funded scholarships need not apply for an APS certification. 
  • Indian students who are going to study the German language without attending a university and/or without attending any pre-university preparatory classes are not required to apply for an APS Certificate. 

How to get an APS Certificate in Germany?

In this section, we have mentioned the steps involved in getting an APS Certificate in Germany. 

Step 1: Candidates who are looking to pursue higher education in Germany would be first required to get their academic documents verified by APS India to get their APS Certificate for Germany

Step 2: Candidates are advised to go through the APS India official website, https://aps-india.de/ and go through the guidelines provided on the website. Candidates would have to keep the original and photocopies of their academic documents for the APS Certification process. Only documents translated into the English language from any of the Indian regional languages must be notarized.

Step 3: Candidates will be required to pay the APS Certificate Germany fees. Once the authorities have received your APS Certificate Germany fees of INR 18,000 they will be able to start processing your application

Step 4: Candidates would be then required to submit the required documents via courier or hand over the documents personally at the APS India office reception during stipulated office timings. Candidates can submit the required documents via courier. APS India office address is Academic Evaluation Centre, Gate No. 3, DLTA Complex, R.K. Khanna Stadium, 1 Africa Avenue,  110029 New Delhi, India.

APS Certificate for Germany from India: Application Process

APS Certificate Germany requirements: In this section, we are going to be discussing the application process for applying for the APS Certificate for Germany from India

APS Certificate Germany process

source:  Academic Evaluation Centre

  1. Candidates would be required to register online at www.aps-india.de 

  2. Candidates would be required to print and sign the completed application form. Kindly ensure that the entered data is correct and that the form is personally signed by the applicant. Incomplete and incorrect information will invalidate your application.

  3. Candidates would be required to transfer the APS verification fee of 18,000/- INR to the APS bank account. (NON-REFUNDABLE)

  4. Candidates would be then required to submit the required documents, including the printed and signed application form via courier or in person at the reception desk of APS India. Kindly keep a record of your courier tracking details. Note: Documents must be in Legible A4-sized coloured photocopies of all original documents and both sides of all the documents must be photocopied. Candidates are not required to courier original documents.

  5. Candidates should note that document verification will be conducted by APS India. Only complete applications will be processed.  For Undergraduate students applying for an APS Certificate, there could be an interview involved in the process. The same has been mentioned below.

  6. Upon successful completion of the document verification, students enrolled in a Bachelor’s program at an Indian university but have not yet completed their course of study might be asked to appear for a personal interview. These candidates will be notified via telephone or email 10 to 14 days before the interview date. The date shall not be changed.

  7. The interview will last around 20 minutes. It will focus on the candidate's academic history and achievements in India. The interviews will be conducted in English and/or German.

  8. Within 5 days of the interview, your online profile will be updated with your verification result. Successful candidates will receive five original APS certificates via courier within two weeks.

  9. On completion of the document verification, your online profile will be updated with a verification outcome. Successful candidates will receive five original APS certificates via courier.

  10. Note: Candidates should note that from April 2023 onwards, paper APS certificates have been replaced with digitally signed APS certificates which the candidate would receive via email at the address provided on the application form. The digital certificate has a validity of three years, after which it will have to be reissued. It can be used for applying to all German universities.

The successful completion of document verification allows APS India to issue a certificate which is a pre-requisite for the visa application when applying to study in Germany. Read: Why APS Certificate is mandatory for Indian students in Germany? The APS Certificate Germany is in place to simplify your application process to German universities and accelerate your student visa application.

APS Certificate Requirements for Germany Document Checklist

In this section, we are going to understand the documents required for the APS Certificate for Germany from India at various study levels.

APS Certificate Requirements: Document checklist for APS Certificate Germany for Applications after Class XII         

Printed and duly signed application form with passport-size photo (not older than 6 months

Copy of APS fee transfer receipt

Copy of Aadhaar Card with linked mobile number.

Copy of passport. (1st and last page)

Copy of Class X Marksheet and Certificate

Copy of Class XII Marksheet and Certificate. If the certificate has not yet been issued, the Provisional Certificate issued by the school will be accepted (Not older than 3 months).

Proof of participation in a Pre-University Entrance Exam (if applicable)

Copy of TestAS Results (Core and Subject-specific)

Copy of Language Certificate – German and/or English

APS Certificate Requirements: Document checklist for APS Certificate Germany for Application after Class XII with passed JEE Main and Advance

Printed and duly signed application form with a passport-size photo (not older than 6 months)

Copy of APS fee transfer receipt

Copy of Aadhaar Card with linked mobile number.

Copy of passport. (1st and last page)

Copy of Class X Marksheet and Certificate

Copy of Class XII Marksheet and Certificate. If the certificate has not yet been issued, the Provisional Certificate issued by the school will be accepted (Not older than 3 months).

Proof of passing the Joint Entrance Examination (JEE) Main and Advanced along with the Admit Card

Copy of Language Certificate – German and/or English

APS Certificate Requirements: Document checklist for APS Certificate Germany for Applicants enrolled in a Bachelor’s course

Printed and duly signed application form with a passport-size photo (not older than 6 months)

Copy of APS fee transfer receipt

Copy of Aadhaar Card with linked mobile number.

Copy of passport. (1st and last page)

Copy of Class X Marksheet and Certificate

Copy of Class XII Marksheet and Certificate. If the certificate has not yet been issued, the Provisional Certificate issued by the school will be accepted (Not older than 3 months).

Copy of all Bachelor mark sheets for the first year of studies.

Copy of TestAS Results (Core and Subject-specific)

Copy of Language Certificate – German and/or English

APS Certificate Requirements: Document checklist for APS Certificate Germany for Applicants with Bachelor’s / Master’s Degree

Printed and duly signed application form with a passport-size photo (not older than 6 months)

Copy of APS fee transfer receipt

Copy of Aadhaar Card with linked mobile number.

Copy of passport. (1st and last page)

Copy of Class XII mark sheet and certificate.

Copy of Class XII admit card, if available.

Copy of mark sheets of all semesters.

Copy of the bachelor's degree. If the degree has not yet been issued, the provisional certificate issued by the College will be accepted. (Not older than 1 year)

Copy of the Master’s degree and transcripts. (if applicable)

Copy of language certificate – German and/or English

Note: that the fees are non-refundable Kindly do not send any original documents along with your application!, APS reserves the right to request additional documents

APS Certificate Germany Fees   

The APS Certificate Germany fee is INR 18,000. Candidates are required to transfer the fee to the account mentioned below. Please ensure that the bank details are correctly entered. Keep the transaction receipt for future reference.

Bank details for transferring the fees in INR:

Account Holder: Embassy of Federal Republic of Germany – Wiss

Account Number: 0946426766

Name of Bank: Kotak Mahindra Bank

IFSC Code: KKBK0000182

APS Certificate Germany Validity & Processing Time

Once a candidate has been issued an APS Certificate, it is valid indefinitely. The Academic Evaluation Centre (APS India) processes all applications as quickly as possible. Please note, that the processing time will be 3 to 4 weeks (approx.) Candidates should note that the APS digital certificates being issued post-April 2023 have a validity of three years, after which they will have to be reissued. It can be used for applying to all German universities.

Candidates can get in touch with our Shiksha Study Abroad Counsellors on our website for assistance with university admissions. Readers can also write to us in the comments section below. 

APS Certificate Germany FAQs

What is APS Germany?

Akademische Prüfstelle or APS (Academic Evaluation Centre) is a joint institution of the German Academic Exchange Service (DAAD) and the German Embassy’s cultural department. The APS is present in China, Vietnam and now in India. APS China was established in 2001, APS Vietnam was established in 2007 and APS India was established in 2022. APS India is a gateway to German Universities for Indian students looking to study in Germany from India.

How do I get an APS Certificate in Germany?

Candidates looking to apply for APS Certificate are required to follow the steps mentioned below:

  • Step 1: Candidates are required to visit the APS India official website and familiarize themselves with the rules and regulations.
  • Step 2: They would be then required to gather the documents they would need as part of the German university admission process. Candidates should note that all transcripts should be in the English language. Documents in other languages will have to be translated into English before submission.
  • Step 3: Register on the official APS India website and pay the APS India fee online of INR 18,000.
  • Step 4: Candidates would be required to send their documents either via courier or in person to APS India for the academic evaluation of their certificates. Candidates should note that the academic evaluation process could take about three weeks and applicants should track the application status online.
  • Step 5: Once the process is complete, your APS India evaluation application status would get updated and you would be receiving your evaluation certificates.  Candidates should note that incomplete applications would be rejected and the APS India fee would be lost. Hence it is important that the applicant follow the terms and conditions prescribed by APS India.  APS certificate is valid for an unlimited number of years.

Is APS compulsory for Germany?

According to the German Missions, starting November 1, 2022, APS certificates have become a mandatory part of the documents to be submitted along with your German study visa application at the VFS Global Centre. Appointments for APS Certification for Indian students wanting to study in Germany started in October 2022. Students are required to get their APS Certification and then book their German Student Visa appointment slot at a VFS Global Centre once their APS certification has come through.

Is APS certificate mandatory for Masters in Germany?

From November 01, 2022, onwards, Germany has made it mandatory for all Indian students to get their academic documents verified by the Academic Evaluation Centre (APS India) and obtain authenticity certificates (APS Certificate in Germany) before applying for their German Student Visas via VFS Global Services. Indian students applying for their Germany Student Visa should note that the APS certificate has become a mandatory document that needs to be submitted as part of their Germany Study Visa application process. 

Is APS mandatory for German Student Visa?

From November 2022 onwards all German Student Visas would be processed through VFS (Visa Facilitation Services) Global Services. And as a mandatory requisite, applicants would be required to provide their APS Certification along with their German visa application form. The APS Certification is an authenticity certificate confirming the authenticity of the academic documents being submitted by the student. The APS Certification is managed by the Academic Evaluation Centre that is available in every German Embassy. 

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Rahul Singha
Study Abroad Expert

Rahul Singha is a seasoned editor with Shiksha Study Abroad, specializing in overseas education. With over 8 years of domain experience, he has made a significant impact in contributing to the study abroad industry ... Read Full Bio

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MBA, MS & UG in Europe

Chandra has been mentoring students for the past seven years and has expertise in overseas counseling for those applying to Sweden, Germany, France, and Ireland. He is a people person and enjoys interacting with peo... Read Full Bio

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Comments

(8)

A

Ashwani kaushik

a month ago

i have sent my documents to the aps office but forgot to send one form. can I send my documents again

Reply to Ashwani kaushik

A

Akula Ragamie

5 months ago

I have send the documents to the embassy federal republic of germany, p.o box 613, new delhi is it ok

Reply to Akula Ragamie

S

SHIVANSH KUSHWAHA

7 months ago

I do not have language certificate, but at the time of applying for university I will have. Is it mandatory to have language certificate for APS.

Reply to SHIVANSH KUSHWAHA

r

rakesh koppad

a year ago

where to sign and attach photos to the aps form?

Reply to rakesh koppad

R

Rahul SinghaStudy Abroad Expert

8 months ago

Hello Rakesh. The entire process is online. Please follow the registration process to upload all important details.

A

Akshatha

a year ago

I have applied for the APS certificate on Dec 19,2022. I didn't get my certificate yet. Whom to contact? How to track the application?

Reply to Akshatha