Procedure for JEE Advanced Counselling

Madiha Jawed | shiksha.com

After the announcement of JEE Advanced 2013 results, IITs (Indian Institute of Technology) commenced the counselling process on June 21 and it will continue till June 30, 2013.

Make sure you know exactly what to do. Here’s a step-by-step guide to understanding the JEE Advanced counseling process:

Candidates shortlisted for counselling to the IITs/ ISM Dhanbad will pass through following stages:

1. Online registration
2. Online choice filling
3. Online seat allotment
4. Online Provisional admission (Candidates must be physically present at the respective zonal IITs for certificate verification and fee payment)

Step-by-Step Procedure for Counselling:

Step 1: Online registration

Visit the JEE(Advanced)-2013 Online Counselling Portal, JCOP to get a User ID and register any time between June 24-30, 2013 (7 days).

Step 2: Online choice filling

Registered candidates need to fill the course choices on the JCOP site. Fill in sufficiently large number of choices of courses in the decreasing order of preference from the list of available seats. If a candidate does not fill enough courses as choices, he/she may not get any course allotment, especially if he/she has a low AIR. It’s allowed to change or delete earlier choices and add new choices any number of times until candidates lock their final choices. The choices locked by a candidate in JCOP are final and cannot be changed or resubmitted at a later stage. Choices should be positively locked before 5pm on June 30, 2013. Otherwise, their choices will be automatically locked after this deadline.

If for some reason access to the JCOP is denied, an online request may be submitted to the JEE helpline (jeehelpline@admin.iitd.ac.in) for gaining access. The last date for receiving such a request is 5pm, June 29, 2013.

The course allocation is done on the basis of a candidate's all India rank in JEE(Advanced)-2013 and the course preference given during Counselling.

The number of seats available for admission are less than the number of candidates considered for online seat allotment. Therefore, short listing for online Counselling does not guarantee admission.

Step 3: Online seat allotment

There are three rounds of course allocation. The JCOP site will declare the course allotment: 1st round on July 4, the second round on July 9, and the third round on July 13, 2013.

After every round, candidate should visit the JCOP portal to know about the course allotted. This allotment can change in the subsequent rounds to a choice better than the one allotted in the earlier round. This depends on the number of candidates declining the seats offered to them in the earlier round. Candidates need not visit IITs for reconfirmation of up-gradation.

Reporting date for provisional admission:

Candidates who got a provisional seat allotment in any of the first three rounds but did not report to the Zonal IIT within the deadline will not be considered for further rounds of allotment and will lose the allotted seat, assuming they have declined admission offer. Moreover, a candidate taking admission through JEE (Advanced) 2013 will not be considered for JEE (Main) 2013 and vice versa.

Procedure for provisional admission is as follows:

All candidates must bring the following original documents along with one attested copy for physical verification for taking provisional admission:

1. Printout of the course allotment letter 
2. Original Admit card of JEE (Advanced) - 2013
3. Filled-in Application Form (Annexure 1)
4. Filled-in Medical Examination Report
5. Class X( High School) Board Certificate/ other certificate as date of birth proof
6. Mark sheet and certificate of qualifying examination
7. Category certificate  (OBC (NCL)/SC/ST/PwD/DS)
   
8. Attested photocopy of the passport page that contains the name, photo and nationality (Only for foreign nationals).
9. Demand Draft for the Registration Fees Rs 60,000/- (Rs 20, 000/- in case of SC/ST category) to accept the offer of admission. Demand Draft should be drawn in favor of Organizing Chairman, JEE (Advanced)-2013, Payable at New Delhi.
   

To vacate the seat accepted in the first or second round, candidate has to personally submit the withdrawal form (Annexure 3) duly signed by the parent/guardian at the same IIT that issued the provisional admission letter before July 11, 5 PM. Registration fee will be refunded immediately at the same IIT. The candidate will be eligible to write the JEE (Advanced)-2014 provided other eligibility criteria are satisfied.

In case, a candidate takes provisional admission but does not report to the allotted institute for admission, IIT will not give any refund. Moreover, such candidates will not be eligible to appear in JEE (Advanced)-2014.

After July 16, on the date of registration, candidates have to report to the admitting institutes with a printout of the final course allotment and provisional admission letter. Date of registration of IITs can be seen on home page of the corresponding IITs. Candidates once admitted to a particular institute through JEE (advanced)-2013 cannot be transferred to another admitting institute.