UGC: Colleges cannot keep original certificates of students
UGC or University Grants Commission has warned colleges and universities against retaining original documents of students who have enrolled with the respective college or university. Apart from this, colleges/ universities have to refund the fee of students who withdraw within a month of securing admission in that respective college/ university.
As per UGC officials any educational institute that fails to follow this directive would be penalised and barred from receiving any assistance from UGC. Apart from this the deemed status and affiliation of defaulting higher educational institutes may also be withdrawn.
The University Grants Commission has asked all higher education institutes to mention on their official website about the:
- Status of the educational institution
- Affiliation of the institute
- Accreditation status
- Physical assets and amenities
- Course-wise sanctioned intake of students
- Various fee types for different programmes
- Total fees payable for an entire programme
- Last date of admission
- Details of faculty
- Members of the Governing Bodies and minutes of the meeting of bodies
- Sources of income
- Financial situation
Apart from the above mentioned pointers all higher educational institutes need to provide any other relevant information about the educational institutes’ functioning which may be necessary for an applicant while making a more informed admission choice.
Regarding the same HRD Minister Prakash Javadekar was quoted as saying, “No student will be required to submit any original academic and personal certificate like marksheet and school leaving certificate at the time of submission of the admission form. No institution can take any original certificate into their custody. They can only ask for self-attested copies of the documents". He further shared, "In case a student withdraws the admission 15 days before the notified last date of admission, he or she shall be entitled for a 100 percent refund. Some colleges which deduct a processing fee cannot deduct more than 5 per cent paid by the student, subject to a maximum of Rs 5000".
Rules for Refund of Fee
As per information shared by UGC, higher education institutes need to refund fee to students as per the below mentioned criteria in a scenario wherein a student withdraws admissions:
| UGC Norms for Fee Refund on Admission Withdrawal |
|
| Rule for Refund |
Percentage of Refund |
| In a situation wherein a student decides to withdraw admission, 15 days or more before the formally notified last date of admission, not more than 5% of the fees paid by the student, subject to a maximum of Rs 5000, will be deducted as processing charges. |
100% |
| In a situation wherein a student decides to withdraw admission within 15 days before the formally notified last date of admission. |
90% |
| In a situation wherein a student decides to withdraw admission within 15 days after the formally notified last date of admission. |
80% |
| In a situation wherein a student decides to withdraw admission between 16 days and 30 days after the formally notified last date of admission. |
50% |
| In a situation wherein a student decides to withdraw admission after 30 days of the formally notified last date of admission. |
Nil |
All higher education institutes need to refund fee within 15 days of receiving a written application by any student for withdrawal of admission.
Entrance exams for College Admissions
Once you've decided the course you wish to pursue, know all important details about various entrance exams that you can appear for to get admission to your dream course and college after class XII. We have information on 360+ exams required for admission to different courses. Click the links below to check out top entrance exams under some of the popular streams:
Follow Shiksha.com for latest education news in detail on Exam Results, Dates, Admit Cards, & Schedules, Colleges & Universities news related to Admissions & Courses, Board exams, Scholarships, Careers, Education Events, New education policies & Regulations.
To get in touch with Shiksha news team, please write to us at news@shiksha.com