How to Insert a Sound File in Word Document?

How to Insert a Sound File in Word Document?

4 mins read91 Views Comment
Rashmi
Rashmi Karan
Manager - Content
Updated on Mar 14, 2024 09:44 IST

Inserting a sound file in a Word Document is a straightforward process that can be used to add multimedia content to your documents. This can be useful for providing audio instructions, narration, or feedback or making your documents more engaging and interactive. Let us explore how to insert a sound file in word document.

sound file in word doc

Microsoft Word is one of the most popular tools in organizational setups. You must have been using it since your school days, and chances are, you are unaware of its exciting and useful features. One such interesting feature is the addition of sound files in Word docs. Adding sound files to Microsoft Word documents can be a great way to make your documents more informative, engaging, and accessible to a broader audience. If you are wondering how to insert a sound file in a Word document, this blog is for you. This blog will guide you through adding sound files in Word docs. 

Explore top MS Office courses

How to Insert Audio Files in Word?

To access the audio playback feature, insert the audio file into your document. The process to insert the audio into your document is similar to what you would follow to insert a picture. Here’s how to insert audio in Word.

Step 1 – Open the Microsoft Word document where you want to insert the audio file.

Open the Microsoft Word document

Step 2 – Click the Insert tab in the ribbon.

Step 3 – In the Text group, click the Object button.

Object button.

You will find two options – Object and Text from File. Choose Object.

Object

Step 4 – Click the Create from File tab in the Object dialogue box.

Step 5 – Click the Browse button to locate the audio file you want to insert.

Browse

Step 6 – Word will throw two suggestions – 

  1. Link to file, where it will create a link to the given audio file 
Link to file
  1. Display as icon, where your audio file will appear as an icon as below, embedded in your doc.
Display as icon

Click OK to insert the audio file.

Select the Link to file check box if you want to create a link to the audio file instead of embedding it in the document.

To play the sound file, double-click on the sound file icon.

 

To control how the sound file is displayed in the document:

Right-click on the sound file icon and select Format Object. You can change the sound file’s size, position, and wrapping in the Format Object dialogue box. You can also display the sound file as an icon or a player.

Tips

  • Embedding the sound file in the document will increase the size of the Word document, but it will make the sound file more portable.
  • Linking to the sound file will not increase the size of the Word document, but the sound file must be available on the same computer or network as the Word document when you open it.
  • You can control how the sound file is played and choose to have it play automatically, manually, or when it is clicked.
  • You can also add a caption to the sound file to explain it.

Why Should You Add Sound Files to Word Documents?

Adding sound files to Word documents can be a good idea for several reasons, including:

  • Provide audio instructions: If you are writing a document that contains instructions, such as a recipe or a DIY project, adding a sound file can be a great way to provide additional clarity and support. Such instructions can significantly benefit people who learn better by hearing than reading.
  • Give audio feedback: If you are a teacher or other professional providing feedback on written work, adding a sound file can be more interactive and engaging.
  • Provide audio narration: Adding a sound file can provide narration or commentary if you create a presentation or other multimedia document.  
  • Make your documents more interactive: Adding sound files can make your documents more interactive and engaging for readers. For example, you could add a sound file that plays when a reader clicks on a particular image or text passage.

We hope this blog helped you understand how to insert sound files in a Word document.

FAQs

Can I embed or link to a sound file in a Word document?

Yes, you can embed or link to a sound file in a Word document. Embedding the sound file will increase the size of the Word document, but it will make the sound file more portable. Linking to the sound file will not increase the size of the Word document, but the sound file must be available on the same computer or network as the Word document when you open it.

How many audios can be inserted into a Word document?

There is no limit to the number of audios that can be inserted into a Word document, but the size of the doc file will increase with each audio.

How do I remove a sound file from a Word document?

To remove a sound file from a Word document, simply right-click on the sound file icon and select Delete.

What types of sound files can I insert into a Word document?

You can insert any type of sound file into a Word document, as long as the file is supported by your computer. Some common sound file formats include MP3, WAV, and WMA.

About the Author
author-image
Rashmi Karan
Manager - Content

Rashmi is a postgraduate in Biotechnology with a flair for research-oriented work and has an experience of over 13 years in content creation and social media handling. She has a diversified writing portfolio and aim... Read Full Bio